- Galas, dinners, and fundraisers: sell a whole table (for example, a sponsor table of 8), or let guests buy individual seats at a table.
- Conferences, fairs, and markets: let vendors pick a specific booth on a map.
Whole table or seat by seat
Each table on the chart has its own booking setting, so one chart can have sponsor tables sold whole next to tables sold seat by seat.The booking setting is saved on the seating chart, not on the event. Every event that uses the chart follows it. To sell the same room differently for another event, clone the chart and change the tables in the clone.
Add tables to your chart
1
Create the categories
On the Set up tickets step of event creation, add a category for each kind of table or seat, for example Sponsor Table and Dinner Seat, with a Category Name and Price. Categories can’t be added or renamed inside the designer; you only assign them there.Use separate categories for whole tables, individual seats, booths, and General Admission areas. A whole-table category’s price is the price of the entire table, so don’t assign it to single seats. If a category mixes these, the Manager warns “Inconsistent object types per pricing category.”
2
Draw the tables
In the designer, place a table and set how many seats it has.
3
Choose how the table is booked
With the table selected, set it to be booked as a whole table or seat by seat.
4
Assign a category and label
Assign each table to a category and give it a label, such as 1, 2, or Sponsor A. Buyers see the label at checkout and on their tickets.
5
Publish and save
Set the focal point, publish the chart, and save. See Using the Seating Chart Designer for these steps.
Pricing tables
- Whole table: the category price is the price of the entire table, not each seat. To sell a table of 8 at $100 a guest, set the category price to $800.
- Seat by seat: the category price is the price of one seat.
- Use sub-prices for variations such as a member rate.
Service fees on a whole table
When a table’s category (or sub-price) is set to Pass On to Buyer, the SimpleTix fee for a whole table is worked out per seat: the table price is divided by the table’s seat count, and the per-ticket fee is charged for each seat. For current rates, see SimpleTix Fee Structure Overview.What buyers see
- On the seating chart, a whole table is selected as one object. A seat-by-seat table lets buyers pick seats.
- At checkout, on the order, and on tickets, a whole table is listed as Table followed by its label (for example, Table: 5), and a booth as Booth followed by its label. To also show the category name (for example, “Sponsor Table”), turn on Display the category name on the eticket? under Settings > Seating Chart. See Customizing the Seating Chart & eTicket Display.
- Each seat at a whole table gets its own check-in record, so guests can be checked in separately.
Booths
Booths are single bookable spaces on the map, such as vendor spaces at a fair or conference. Place them in the designer, assign each one a category to price it by size or location (for example, 10x10 Booth and Corner Booth), and label each booth. Buyers pick a booth on the map and check out the same way as for a reserved seat.Managing table orders
- Hold tables for sponsors or VIPs, or keep them for staff sales: use Mark Seats On Hold or Box Office Only. See Managing Reserved Seating.
- Move a booking: see Change Reserved Seats and Exchange Tickets. A whole table is one item on the order, so it’s exchanged as a unit, and it can’t be exchanged once any guest at it has been checked in.
- Refunds: see Processing Refunds.
FAQ
Can one chart have both whole tables and seat-by-seat tables?
Can one chart have both whole tables and seat-by-seat tables?
Yes. The booking setting is per table, so a gala chart can have sponsor tables sold whole next to tables sold seat by seat.
Can I sell a table whole for one event and by the seat for another?
Can I sell a table whole for one event and by the seat for another?
Not on the same chart. Clone the chart, change the tables in the clone, and use the clone for the other event.
Can I add a dance floor or standing area to a table layout?
Can I add a dance floor or standing area to a table layout?
Yes. Add a General Admission area to the same chart. See Using the Seating Chart Designer.
Using the Seating Chart Designer
Draw rows, General Admission areas, tables, and booths.
Managing Reserved Seating
Holds, Box Office Only seats, and orphan-seat prevention.